Telephone English: How to leave a message?
If the person you want to talk to is not available, you may want to leave a message. Leaving a message is pretty easy. All that you need to do is to give your name, the time, the reason for your calling and your telephone number.
The telephone rings. If the person you want to talk to is not available on the line, you might hear an auto response.
Here is an example of the auto response and a message you can leave.
Hello. This is Peter. Iím afraid Iím not in at the moment. Please leave a message after the beep.
After you hear the beep, leave your message. Start with your name and then state the time of your calling.
Hello. This is John. It is 4 pm. We are going to the theatre tonight. I am calling to find out if you are interested in coming with us. Would you mind calling me back? I can be reached at 932-3615. I will talk to you later. Bye.
Variations are possible.
While giving your name
Hello. This is Alice. / Hello. My name is Alice.
While stating the time
It is nine oíclock in the morning / evening.
While stating the reason for calling
It is 10 am.
It is half past three in the afternoon.
It is about noon.
I am calling to find out if you are free this evening.
Make a request to call you back
I am ringing to see if are interested in coming over for lunch with us.
I am calling to let you know that I wonít be able to meet you tomorrow.
I am calling to tell you that I have just received a call from your landlord.
Could you call / ring me back?
Leaving your number
Could you call / ring me back at / on 370 2854?
Would you mind calling me back?
My number is 670 8932.
You can call me at / on 670 8932.
I can be reached at / on 670 8932.