Appointment Letter Sample | Formal Letter Samples

You can use an appointment letter to schedule or reschedule an appointment. Here is a sample appointment letter that you can use as an outline for drafting your own appointment letters.

Appointment letter sample

Your Street name
City, State, Zip Code
Phone:
Email:

Date

Name of the recipient
Designation of the recipient
Street name
City, State, Zip code

Dear recipient name:

I am writing to ask if it will be possible to see you sometime next week to discuss a possible partnership between your clothing line and our chain of retail stores. We have stores in most major cities and are planning to set up some in smaller towns too. I am quite confident that a partnership between our firms will be beneficial for us both.

If you are interested in partnering with us, please let me know a time when it would be convenient for us to meet so that we can further discuss our options and possibilities.

I look forward to hearing from you.

Sincerely

Your name

Useful phrases for an appointment letter

I need to cancel the appointment I made to see you on …

I regret my inability to meet with you on …

I regret that I must cancel our appointment to discuss…

I am sorry that I will be unable to meet with you on …

I apologize for any inconvenience this may have caused you.

Please call me after (date) to set up another appointment.

Please contact my secretary to schedule another appointment.