You can use an appointment letter to schedule or reschedule an appointment. Here is a sample appointment letter that you can use as an outline for drafting your own appointment letters.
Appointment letter sample
Your Street name
City, State, Zip Code
Phone:
Email:
Date
Name of the recipient
Designation of the recipient
Street name
City, State, Zip code
Dear recipient name:
I am writing to ask if it will be possible to see you sometime next week to discuss a possible partnership between your clothing line and our chain of retail stores. We have stores in most major cities and are planning to set up some in smaller towns too. I am quite confident that a partnership between our firms will be beneficial for us both.
If you are interested in partnering with us, please let me know a time when it would be convenient for us to meet so that we can further discuss our options and possibilities.
I look forward to hearing from you.
Sincerely
Your name
Useful phrases for an appointment letter
I need to cancel the appointment I made to see you on …
I regret my inability to meet with you on …
I regret that I must cancel our appointment to discuss…
I am sorry that I will be unable to meet with you on …
I apologize for any inconvenience this may have caused you.
Please call me after (date) to set up another appointment.
Please contact my secretary to schedule another appointment.
