How to write an inquiry letter

An inquiry letter is what we send to a person or a company when we need more information about a product or service offered by that person or company. These letters are often written in response to an advertisement.

Examples of inquiry letters are given below.

Your name
City, Street, Zip Code
Phone:
Email:

Recipient Name:

Title
Name of the organization
City, Street, Zip Code

18 July 2013

Dear Recipient Name:

Perhaps you are looking for an addition to your marketing team. A new person brings in freshness and can provide innovative solutions to the challenges of marketing. My current and past employers have always regarded me as an innovator of ideas. I am also good at communicating with prospective buyers and have a demonstrated history of success in sales and marketing.

Presently, I am marketing computer accessories for a major company. Enclosed is my resume for your consideration. I understand that XYZ INC has a reputation for quality and excellence. I would like to use my skills and experience to market your line of quality technical products. If you have any questions regarding my skills or my eligibility to be a part of your team, you may contact me at (666) 666-6666.

Thank you for your time and consideration. I look forward to hearing from you.

Yours sincerely

Signature

Your name

Enclosure: Resume

General format of an inquiry letter

Put your own address at the top on the right. Addresses usually start with the smallest item: house number, then street, then town. Post code and telephone number should come last. Don’t put your own name with the address.

Put the date directly under the address.

Important phrases to remember

The inquiry letter should start with Dear Sir or Madam. In a very formal style, you may put the expression To Whom It May Concern directly under Dear Sir or Madam.

If you are writing in response to a newspaper advertisement or a television commercial, give a reference to it. You may write one of the following expressions:

With reference to your advertisement in the Daily Mirror of January 13th...

Regarding your advertisement in the Wall Street Journal…

Requesting information, brochure, catalog etc

Standard expressions are:

Could you send me information...

Would you please send me the catalog...

I would like to know...

Signature

Letters which begin Dear Sir or Dear Madam finish Yours faithfully. Put your handwritten signature under Yours faithfully. Sign with your first name (informal) or full name (formal). Put your name under your signature.

---

Formal letter writing

Introduction
Address and date
Salutation
Body of the letter
Subscription or leave-taking
The Tone and Language of a Letter
Personal Letter Writing Tips
Envelope
Example of formal letter and envelope
Formal Letter Sample 2

Sections in this article

Exclamations
Exclamations exercise
Exclamations: common errors
Common mistakes with pronouns - Part 2
Common errors with adjectives - part 1
Common errors with adjectives - part 2