Almost everyone has an email account these days. Not surprisingly, email is the most popular online activity. An email allows you to send and receive messages over the internet. You can send text, music, images and videos through an email.
A typical email consists of just plain text. But if you want to send music files, photos, videos or software over the internet, you can attach them to the email.
In order to send and receive emails, all that you need is an email ID. Popular email services like Gmail and Yahoo allow users to open accounts for free.
When you login to your email account, the first thing you see is your inbox. The inbox stores all the messages you receive. The most recent messages appear at the top. After reading a message, you can save it or delete it. Or you can just leave it there. Keep in mind that all the emails that you receive will remain in your inbox until you delete them or move them to another folder.
The emails that you send are stored in the ‘Sent’ folder.
In order to draft an email, click on the ‘Compose’ button.
The compose screen has two fields. In the ‘To’ field, enter the email address of the recipient. In the ‘Subject’ field, enter the subject of the message.
Type your message in the text box below. Once you have compiled your message, click Send. Your email will reach the recipient almost instantly. That explains why email is the quickest way to send written messages.
Email writing tips
Write a descriptive subject line. As soon as the recipient sees your email in their inbox, they should be able to get a clue to the content of the email.
The subject line does not have to be a complete sentence.
Just like an ordinary letter, the email should also begin with a salutation. Choose an expression that is appropriate for the relationship you have with the recipient. In formal emails, you can use the salutation Dear Sir or Madam. In informal emails, you may write the first name of the recipient after ‘Dear’.
Begin your email with a greeting like ‘Good Morning’.
If you are replying to an email, you may write:
Thanks for your email.
Thanks for your message.
I received your email in the morning and I am writing to…
If you expect a reply from the recipient, use an expression like:
I look forward to hearing from you.
Please let me know.
Let me know your thoughts.
Waiting to hear from you
Make sure that your emails are composed in grammatically correct English. Write complete sentences (no SMS lingo).
End the message with an expression like: