Formal letter sample | Sample resignation letter

Format of a letter of resignation

A letter of resignation has the following format.

Put today’s date at the top of the letter on the left side.

Put the name and address of the person you are writing to on the left side of the page, directly under the date.

Begin the letter on the left. A letter of resignation is usually addressed to the manager. Write Dear Manager or Dear Sir or Dear Madam. After Dear X, put a comma or nothing at all. In American English, a colon (:) is preferred in business letters.

Leave an empty line after Dear X and start again on the left.

Finish the letter with Sincerely or Yours sincerely.

Sign with your full name. Write your full name after your handwritten signature.

Here is a sample letter of resignation that can be used in any circumstances.

Sample resignation letter

Dear Manager:

This is my formal notification that I am resigning from Lotus Corporation as Sales Manager. January 25th will be my last day of employment.

I have a wonderful opportunity to work at a different company. I really enjoyed my time here but I don't want to pass this up.

I am putting in my two week notice which I hope is sufficient for you to find a replacement for me. If you would like me to train my replacement in the next two weeks, please let me know.

Thank you very much for all the opportunities I have been given.

Sincerely

(Handwritten signature)

John Mathews

Sections in this article

Acceptance letter sample
Business letter writing tips
How to Write an Apology Letter
Business Apology Letter Sample I
Personal Apology Letter Sample I
Email writing tips
Resume writing
How to write a cover letter
How to write a letter of enquiry
Standard phrases used in formal letters

Sections in this article

Exclamations
Exclamations exercise
Exclamations: common errors
Common mistakes with pronouns - Part 2
Common errors with adjectives - part 1
Common errors with adjectives - part 2