Formal letter writing | How to write acceptance letters

An acceptance letter is one that is written when you want to accept a job, a gift, an invitation, an honor, a resignation etc. You may have verbally accepted the job or gift. Still it is a smart idea to formally accept the offer with an acceptance letter.

How to write an acceptance letter:

Formal acceptance letters must have the same format as a formal letter. Put your own address at the top on the right. Put the date directly under the address. Put the name and address of the person you are writing to on the left side of the page, starting on the same level as the date or slightly below.

At the beginning of the letter itself, thank the person or organization for offering you the job, promotion, appointment etc.

For example, Thanks for offering me a job at your prestigious organization.

Make a brief but clear reference to what it is that you are accepting.

For example, you may write: This is a great opportunity for me, and I am happy to accept the position as regional manager of sales.

While formally accepting a job offer or similar assignment, briefly restate the terms you have both agreed upon. This should include the date when you can join the organization, your job expectations, salary and other perks.

Close the letter by restating your appreciation for being offered the job, assignment, honour, etc.

Recheck for spelling or grammatical errors

Make sure that your acceptance letter is well-worded and free of grammatical or spelling mistakes. Careless mistakes like these will not only create a bad impression for you but also ruin the entire purpose of writing the letter.

Sections in this article

Acceptance letter sample
Business letter writing tips
How to Write an Apology Letter
Business Apology Letter Sample I
Personal Apology Letter Sample I
Email writing tips
Resume writing
How to write a cover letter
How to write a letter of enquiry
Standard phrases used in formal letters

Formal letter writing

Introduction
Address and date
Salutation
Body of the letter
Subscription or leave-taking
The Tone and Language of a Letter
Personal Letter Writing Tips
Envelope
Example of formal letter and envelope
Formal Letter Sample 2

Sections in this article

Exclamations
Exclamations exercise
Exclamations: common errors
Common mistakes with pronouns - Part 2
Common errors with adjectives - part 1
Common errors with adjectives - part 2