Email Writing Tips


A signature is a short piece of text added to the foot your emails. It usually contains contact details about yourself. Keep your signature short (4 to 6 lines) and to the point. Separate it from the body of your email using two dashes and a space (i.e. -- ). The signature should be plain text only, not RTF, not HTML and certainly no graphics or images. It should include your name, your position and possibly an address and phone number. Some people add famous or humorous quotes to their signatures. This can be acceptable and add character if done properly. Choose quotes on a neutral topic. It is probably best to avoid religious or political statements or anything people may take offence at, especially in your formal signature.

Sections in this article

What is an email
Subject line
Formats, grammar and spelling
Addresses and personal names
Courtesy and politeness
Privacy concerns
How to write a request letter?
Request letter sample 1
Request letter sample 2
Sample request letter asking for a raise
Resignation letter sample 1
Resignation letter sample 2

More formal letter samples

Recommendation letter
College recommendation letter sample
Business letter writing tips
How to Write an Apology Letter
Business Apology Letter Sample I
Personal Apology Letter Sample I
Email writing tips
Resume writing
How to write a cover letter
How to write a letter of enquiry
Standard phrases used in formal letters

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